Financial Aid: How To Apply

New 14-15 applicants (and current CIM students applying for a new program):

Students seeking need-based financial assistance must complete the steps outlined below. Merit-based aid (scholarship only) is primarily awarded on faculty reviews of the audition and CIM's anticipation of student potential in addition to test scores, GPA, letters of recommendation, etc.

  1. FAFSA - All U.S. Citizens and Permanent Residents seeking need-based aid (work study, grants, and/or loans) must complete the online Free Application for Federal Student Aid (FAFSA) with CIM school code 003031. The FAFSA is required annually for any federal student aid, as eligibility for those programs is year-specific.

    After it has been processed, you will receive FAFSA results via the Student Aid Report (SAR). It is very important to promptly review the SAR, especially the comments section, for accuracy.

  2. CSS Profile - All CIM applicants seeking need-based aid must complete the CSS PROFILE online at https://profileonline.collegeboard.com with CIM school code 1124. This applies to all categories of students: undergraduate/graduate and any country of citizenship (U.S. citizens/Permanent Residents/International applicants). The PROFILE is not required for subsequent years of study in the same program.

    For more details about the PROFILE and the filing fee ($25 for first report, $16 for each additional school), please see the CSS Financial Aid PROFILE Student Guide. International students, please note that you will submit all financial data in your home currency and the PROFILE will do the conversion to U.S. dollars.

    Once the PROFILE is submitted, you cannot make corrections online. If you discover an error, please print and hand write any corrections in the appropriate places and fax that copy to the CIM Financial Aid Office at 216-707-4519.

  3. Non-Custodial Parent Statement – This form is to be filled out by the noncustodial parent (whether divorced, separated, or never married). CIM adheres to the principle that both parents, regardless of current marital status, have the responsibility for providing support for their child’s education. Return the completed form (mail, fax, or email) to the CIM Financial Aid Office. This Statement is required for determination of financial aid eligibility. This form is not required for subsequent years of study in the same program. Click here for the 14-15 form.

PRIORITY DUE DATES:

  • For applicants seeking admission beginning with the Spring 2014 semester, these items are due 11/1/13.
  • For applicants seeking admission beginning with the Fall 2014 semester, these items are due 2/15/14, but cannot be submitted prior to 1/1/14.

For both the FAFSA and/or the CSS PROFILE, you do NOT need to have your 2013 tax return completed; you may estimate the AGI and tax paid figures to meet the 2/15/14 priority deadline. Please update your FASFA when the tax return has been finalized by using the FAFSA IRS Data Retrieval Tool. No federal need-based aid may be disbursed until the final 2013 tax return data is updated on the FAFSA through the IRS Data Retrieval Tool or a copy of an official IRS Tax Return Transcript is submitted to CIM.

Depending on the individual student, there may be additional items needed to complete the aid file, particularly for transfer students and international students currently enrolled at a U.S. school. All applicants will receive a student-specific e-mail from the CIM Financial Aid Office by mid January detailing what you will need to submit.

CIM prepares aid offers for all admitted students who have completed applications by April 1. You will have until May 1 (April 15 for graduate students) to make your decision to attend CIM. Your requirements to confirm your intent to enroll will be detailed for you at that time.

If you miss the priority due date for the required financial aid documents, you may still submit them late, but be advised you may have significantly limited opportunities for aid consideration for all funds. Funding levels for many programs is limited and priority is given to those who meet all published priority deadlines.

For the complete list of key dates and helpful tips for completing the financial aid application process, please view the Applicant Financial Aid Timeline.

14-15 Returning Students (in same program):

CIM Scholarships auto-renew at the same dollar amount for the normal duration of the program of study, assuming the student maintains a cumulative GPA of 3.0 or better, meets Satisfactory Artistic and Academic Progress criteria and submits all aid renewal requirements on time as requested by the Financial Aid Office, noted below. If at any time the cumulative GPA falls below 3.0, the student will lose $500 per semester, compounded an additional $500 each semester the GPA is below 3.0. Example: if a student originally had a $6000 per semester scholarship, then fell below 3.0, the following semester the scholarship would be $5500. If still below 3.0 at the end of that semester, it would reduce to $5000 for the next semester, and so on. If/when the cumulative GPA is back to 3.0 or better, the scholarship will be reinstated to the original value from that point forward. Any losses in scholarship from prior semester(s) are lost permanently.

If you are applying for a NEW program, you must follow the procedures and due dates for applicants, as noted above. Your aid evaluation will “start over” and your aid request will be based in comparison to other applicants. Your aid may be more, less or the same as in your prior program.

If you miss the priority due date for the required financial aid documents, you may still submit them late, but be advised you may have significantly limited opportunities for aid consideration for all funds. Funding levels for many programs is limited and priority is given to those who meet all published priority deadlines.

Before a student’s scholarship will auto renew, the following items are due by 2/1/14:

  • $100 Returning Student Tuition Deposit. This payment is applied as a pre-payment for the fall semester of the upcoming applicable award year. Graduate students who later decide not to re-enroll may have this deposit refunded until April 15; undergraduate students have until May 1. Such decisions not to return to CIM must be made in writing to the CIM Registrar’s Office by the applicable deadline in order to receive a deposit refund.
  • Intent to Re-Enroll / Aid Renewal Form. This form is required annually from ALL students returning in the same program, whether a scholarship/aid recipient or not. This form is found at http://www.cim.edu/assets/downloads/financialaid/renewal.pdf.

Only the CIM Scholarship auto-renews annually. All other aid requires annual FAFSA application and award amounts may vary year to year.

Annual consideration for Federal Grants, Work Study and loans requires:

  • Renewal FAFSA priority due date 3/1/14

All federal need-based aid has year specific eligibility. Students returning in the same program must re-apply for these programs annually by submitting the FAFSA by March 1. Some federal programs have very limited funding and such funding fluctuates considerably to each school annually. Just because a student received an award from a fund one year does NOT mean it can or will be offered the next year, as the student’s eligibility may change, CIM funding for that program may change, and the student’s overall financial need as compared to the other students also seeking this form of aid may change. Each year, many students are not considered for Work Study or other limited funded programs simply because they did not submit the renewal FAFSA on or before March 1.

To complete the FAFSA, you do NOT need to have your 2013 tax return completed; you may estimate the AGI and tax paid figures to meet the priority deadline. Please update your FASFA when the tax return has been finalized by using the FAFSA IRS Data Retrieval Tool. No federal need-based aid may be disbursed until the final 2013 tax return data is updated on the FAFSA through the IRS Data Retrieval Tool or a copy of an official IRS Tax Return Transcript is submitted to CIM.

For the complete list of key dates and helpful tips for completing the financial aid renewal process, please refer to the Returning Student Financial Aid Timeline.

Financial Aid Office

Fax: 216.707.4519

Kristine Gripp

Director of Financial Aid

p. 216.795.3192

e. kxg26@cim.edu

Lindsey Sobeck

Financial Aid Assistant (Mon, Wed, Fri)

p. 216.795.3166

e. lindsey.sobeck@cim.edu

Office hours are from 9:00 a.m. to 12 noon & 1:00 pm to 5:00 p.m. EST Monday through Friday.

NetPartner is the online Financial Aid system used at CIM. This site will be your main reference point once you are have formally applied to CIM and/or are a currently enrolled student: http://netpartner.cim.edu.

The CIM School Code for the FAFSA is 003031.

The CIM School Code for the CSS PROFILE is 1124.

Important Forms

FAFSA - required each year to apply for or to renew aid for U.S. citizens and eligible non-citizens. For 2010-11 applicants, the due date is February 15, 2010. The returning student due date for the 2010-11 FAFSA is March 1, 2010.

Transfer Clearance Form - required of any applicant who will NOT have completed their current degree at their prior school before enrolling at CIM. Also required if you have previously deposited and signed an Intent to Enroll Form with another school (this may happen if you are wait-listed at CIM, and accepted another school's offer in the meantime).

See all forms on the Financial Aid Forms & Links page.

Useful Links

NetPartner is Temporarily Unavailable

There are no processes for applicants or current students that require NetPartner access at this time. If you have any questions, please contact the CIM Financial Aid Office at 216-795-3192 or financialaid@cim.edu. Thank you for your patience.

NetPartner: CIM's online financial aid system. Students must be an active applicant for admission to CIM or be a current CIM student to have a NetPartner account.

CIM Catalog: for more details pertaining to CIM's rules, regulations and policies for subjects related to Financial Aid and other areas. You can see our policies on Academic and Artistic Progress requirements and probation, Withdrawals, Leave of Absence, etc.

NSLDS: the National Student Loan Data System site allows you to view your complete federal loan and Pell grant history

Ohio Grant Aid: site for students and parents about Ohio student aid.

5-Year Calendar: CIM / Case five-year calendar from the Case Western Reserve University Registrar's Office.

See many more financial aid resources on the Financial Aid Forms & Links page.