Library Policies
Borrowing Policies
For Conservatory students / Case Music & Dance majors (Undergraduates, Masters & DMA), click here >
Students need to present their CIM/CWRU ID for all library transactions.
Borrowing Scores and Books
Library materials (except reserve, reference, audio-visual materials, and theses) will circulate the entire conservatory semester. There is no limit to the number of items an individual may borrow. After two weeks, any score or book is eligible for recall.
Borrowing Media
Conservatory students and Case Music & Dance Majors have in-library listening privileges to media. However, students may check out commercial media for in-class presentations if the library has received prior faculty notification. Faculty members need to send a list of student names and presentation dates to Denise Green (email: denise.green@case.edu). Media may be checked out 30 minutes before class and is due 30 minutes after class.
Note: The CIM performance collection may only be used in the library.
Fines
- A fine of $0.10 per day, per item will be charged for general overdue materials.
- A fine of $1.00 per hour will be charged for overdue reserve material.
- A fine of $1.00 per day will accrue for any media returned late for in-class check-outs.
Students will be unable to borrow materials if they have overdue materials or owe replacement fees. During the semester, students will be unable to borrow materials if they have fines exceeding $5.00.
At the end of each semester, a hold will be placed on any student account with overdue materials or fines exceeding $2.00. Students who have library holds will not be able to view grades or acquire the next semester's sticker without resolving these matters. Graduating students who have library holds will not have access to transcripts or diplomas until these matters are resolved.
Students are encouraged to communicate promptly with library staff regarding overdue materials. Questions should be directed to Circulation Manager, Nicole Thomas.
Renewing Printed Music & Books
The Robinson Music Library has a semester-long borrowing period for all circulating books and scores. Before items can be checked out each semester, patrons must re-verify their eligibility with CIM.
Materials must be returned physically to the library in their complete form prior to being checked out for the following semester.
Extensions beyond the semester due date will be granted for the following cases:
- A recital date scheduled after library materials are due.
- Students who have an incomplete in a spring semester course and need library materials to complete a paper or other coursework.
- Students who need library materials for a CIM-sponsored event which will take place after the semester due date.
If you need an extension, please contact Circulation Supervisor Nicole Thomas prior to the semester due date. For more information, click here.
Summer Borrowing
Conservatory students who wish to have borrowing privileges during the summer must acquire a summer sticker for their ID, though in-house use of the Media Center is permitted without a summer sticker. A valid ID is always required to use the Media Center.
The summer sticker is available to the following groups:
- All registered DMA students
- Undergraduate and Graduate students who are registered for summer classes.
- Undergraduate and Graduate students who have paid the CIM summer building usage fee.
Borrowing at Case Libraries
NOTE: These libraries have distinct loan periods and fine policies.
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For Conservatory faculty, Case Music & Dance Faculty, and CIM Administration & staff, click here >
Borrowing Policies
Faculty need to present their CWRU ID or CIM faculty card< for all library transactions.
Borrowing Scores and Books
Library materials (except reference, periodicals, audio-visual & theses) will circulate the entire conservatory semester. There is no limit to the number of items an individual may borrow. After two weeks, any score or book is eligible for recall.
Reference materials may be checked out of the library by faculty, for use in class, by leaving their CIM ID card to be retrieved when the item is returned.
Borrowing Media
Faculty and staff may check out CDs, DVDs, LPs, videos, and laser discs for 7 days. The CIM performance collection may only be used in the library. Faculty members who assign in-class presentations need to submit an in-class checkout form to enable their students to check out media for class presentations.
Fines
CIM Faculty, Administration and Staff are not charged overdue fines. However, faculty will be unable to borrow materials if they have overdue materials or replacement fees. Questions should be directed to Circulation Manager Nicole Thomas.
Renewing Printed Music & Books
The Robinson Music Library has a semester-long borrowing period for all circulating books and scores. Materials must be returned physically to the library in their complete form prior to being checked out for the following semester.
Renewing Media
Patrons who have borrowing privileges from the media center may check out items for seven days. Renewals are not permitted, though material may be checked in and re-checked out for another seven days if the account is in good standing.
Case Faculty Borrowing
Due to the Joint Music Program agreement that CIM has with Case, the Robinson Music Library offers the borrowing privileges listed above to sll Case music and dance faculty members.
Borrowing at Case Libraries
Conservatory faculty and CIM staff and administrative personnel have borrowing privileges at the following CWRU and affiliate libraries:
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For Preparatory & Continuing Education students, click here >
Borrowing Policies
Library cards for Preparatory & Continuing Education students are kept on file at the Circulation Desk. Patrons need to have their CIM library card for all library transactions.
We ask that you help the library keep its records current by notifying the Library of any change in your contact information. You can do this in person, or use the change of address form.
Borrowing Scores and Books
Library materials (except reserve, reference, audio-visual materials, and theses) will circulate the entire preparatory semester. There is no limit to the number of items an individual may borrow.
Borrowing Media
Preparatory & Continuing Education Students have listening privileges at the Media Center.
Fines
A fine of $0.10 per day, per item will be charged for general overdue materials.
Students will be unable to borrow materials if they have overdue materials, fines exceeding $2.00, or owe replacement fees.
Renewing Printed Music & Books
The Robinson Music Library has a semester-long borrowing period for all circulating books and scores. In order to renew materials for the following semester, preparatory students must be registered and their account paid in full. Materials must be returned physically to the library in their complete form prior to being checked out for the following semester.
Summer Borrowing
Preparatory students who wish to have borrowing privileges during the summer need to be registered for the Preparatory summer session.
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For Preparatory & Continuing Education faculty, click here >
Borrowing Policies
Faculty need to present their CIM faculty card for all library transactions.
Borrowing Scores and Books
Library materials (except reference, audio-visual & theses) will circulate the entire preparatory semester. There is no limit to the number of items an individual may borrow. After two weeks, any score or book is eligible for recall.
Reference materials may be checked out of the library by faculty, for use in class, by leaving their CIM ID card to be retrieved when the item is returned.
Borrowing Media
Preparatory & Continuing Education faculty may check out CDs, DVDs, LPs, videos, and laser discs for seven days. The CIM performance collection may only be used in the library.
Fines
A fine of $0.10 per day, per item will be charged for general overdue materials.
Preparatory & Continuing Education Faculty are not charged overdue fines. However, faculty will be unable to borrow materials if they have overdue materials or replacement fees. Questions should be directed to Circulation Manager Nicole Thomas.
Renewing Printed Music & Books
The Robinson Music Library has a semester-long borrowing period for all circulating books and scores. Materials must be returned physically to the library in their complete form prior to being checked out for the following semester.
Renewing Media
Patrons who have borrowing privileges from the media center may check out items for seven days. Renewals are not permitted, though material may be checked in and re-checked out for another seven days if the account is in good standing.
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For Alumni & Special Borrowers, click here >
"Special Borrowers" is a category the library uses for people who are not currently employed or enrolled at CIM, but have been granted borrowing privileges by the Library Director. This category of patrons includes:
- Alumni (the largest group by far)
- Cleveland Orchestra members not on the CIM faculty
- Selective Cleveland Orchestra staff positions
- Music critics from the major local newspapers
- Announcers at WCLV and other local classical radio stations
- The Director of the Music School Settlement
- The Director of the Cleveland International Piano Competitions
- Program annotators at The Cleveland Orchestra and Telarc
- Bloch Society members
This privilege is not given out widely beyond the groups mentioned above. If you fall into one of these categories and are interested in obtaining borrowing privileges in Robinson Music Library, contact the Library Director, Jean Toombs (phone: 216.795.3181; e-mail: jean.toombs@case.edu).
Alumni automatically qualify for library borrowing privileges. For information about obtaining an alumni card, contact CIM's Alumni office.
Borrowing Policies
Library cards for Special Borrowers are kept on file at the Circulation Desk. Patrons need to have their CIM library card for all library transactions.
We ask that you help the library keep its records current by notifying the Library of any change in your contact information. You can do this in person, or use the change of address form.
Borrowing Scores and Books
Library materials (except reserve, reference, audio-visual materials, and theses) will circulate the entire preparatory semester. Alumni & Special Borrowers may borrow up to 10 books or scores from the circulating collections at a time.
Borrowing Media
Alumni & Special Borrowers have listening privileges at the Media Center.
Fines
A fine of $0.10 per day, per item will be charged for general overdue materials.
Special Borrowers will be unable to borrow materials if they have overdue materials, fines exceeding $2.00, or owe replacement fees.
Renewing Printed Music & Books
The Robinson Music Library has a semester-long borrowing period for all circulating books and scores. Materials must be returned physically to the library in their complete form prior to being checked out for the following semester.
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General Policies
Lost or Damaged Items >
Library materials that are lost or damaged while checked out to a patron will need to be replaced at the patron's expense. For an item to be replaced, the library will have to verify the replacement cost through our acquisitions department.
This cost will include the price of the item as well as fees for shipping, processing, binding, etc. Once the item's replacement cost has been verified, the amount will then appear on the patron's account as a replacement fee.
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Incomplete Items >
Many of the scores at the Robinson Music Library are accompanied by one or more parts. For the item to be considered complete when it is returned, all parts must be present.
Items that are returned incomplete will not be removed from a patron's account until they have been completed. These items are subject to late fees if they are left incomplete past the due date. If the missing parts are not able to be found and returned, the library will have no choice but to consider the entire item lost and it will be subject to our lost/damaged items policy.
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Cell Phones >
To provide an environment conducive to study and reflection, the library requests that all cell phones be placed on silent/vibrate mode. Patrons are asked to take cell phone conversations outside of the library.
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Food & Drink >
Food and beverages, including water and closed beverage containers, are not permitted in the Robinson Music Library. For those who are unable to leave such items in a storage locker, temporary storage for these materials is located in the seating area near the entrance in the library. Any containers or food items left in this location will be discarded when the library closes.
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Photocopying Library Materials >
The Robinson Music Library does not have a public photocopy machine. Books and periodicals (non-reserve reference and circulating) may be temporarily borrowed (within the CIM building) for photocopying purposes by presenting the item and a CIM ID card at the Circulation Desk. CIM Dissertations may not be photocopied without the consent of the author.
Reserve materials may be photocopied using overnight checkout (when it is permitted). Special requests for photocopying reserves during library hours may be submitted at the Circulation desk.
The library will not permit scores or recordings to be removed from the library without being checked out on a current patron account. Requests to photocopy a non-circulating score that fall within fair use guidelines should be brought to Bonnie Eggers, Reference Librarian, for permission.
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Use of Library Public Computers >
Public computers in the Robinson Music Library are reserved for academic use. Priority will be given for this type of use. Persons checking e-mail or social networking sites may be asked to make way for those pursuing academic ends. Word processing programs and other resources are available in the CIM Computer Lab.
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Valuables / Instruments in the Library >
The library cannot guarantee the safety of any unattended personal belongings such as instruments, laptops etc. We request that patrons remain with their belongings at all times. In an effort to provide maximum public space, students are encouraged to store instruments in their lockers. If instruments or other belongings obstruct aisles, study spaces, or pathways, patrons may be asked to remove them from the library.
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