Recording Services Policies
Recording Services strictly adheres to all its recording, duplication, scheduling, and other policies due to the nature of copyright laws.
For details on our policies, click on the links below.
Archives
The CIM recording archive contains recordings of copyrighted material to be used for CIM purposes only. No medium may be removed from the archive for listening purposes. You can use library resources for this purpose. Only Recording Services staff can duplicate archive materials. Any violation of this policy will result in immediate dismissal from Recording Services as well as appropriate disciplinary action from the Dean of the Conservatory, which may include separation from CIM academic enrollment.
If archives are taken without permission and are lost or damaged, further disciplinary actions will be taken. Violation of copyright is a serious offense and can cause a $275,000+ fine to be levied against CIM, Recording Services, or the student who violated the law. Duplicating material without consent will be regarded as theft and will be treated as such by CIM administration.
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Recording Sessions
A recording session is a block of time in which you can record, in audio and video, what you want in either concert hall. This service is useful if you need to make a recording for an audition or competition. Afterward, you can choose what you would like on a finalized CD or DVD and order copies of it.
Scheduling a session requires you to follow these two steps:
- Schedule hall time in the Concerts and Events Office. You may use either Kulas Hall or Mixon Hall. Hall rental fees apply to preparatory students and alumni.
- Visit the Recording Services Office and fill out a Recording Session form to request an engineer. Please submit your request at least two weeks in advance of your recording session date. If you submit your request within one week of the requested session, late fees may apply and we cannot guarantee an engineer.
Before the session, the engineer will meet you and answer any questions. A stage manager will help set up the stage. Arrive on time, rested and prepared (warmed up). Wear comfortable clothing and shoes that don't squeak. It might be helpful to bring a trusted friend or teacher to your session to act as the producer. Recording Services engineers may or may not be qualified to give musical advice and will not be held responsible for any musical decisions that are made during the session.
During the session, the first 10-15 minutes or so will be spent doing a sound check. When you are ready to begin, the engineer will call a "take" number before each of your run-throughs. You can do as many run-throughs as you need within the allotted time. You may communicate directly with the engineer during the entire session. Just speak normally and the engineer will hear you. You might not see the engineer while the session is taking place.
After the session, you will receive the live discs that were recorded during your session free of charge. If you would like finalized discs with only the desired takes, please listen/view carefully in order to pick the takes you would like to use. Within five business days, contact Matthew Arnold and list the take numbers and program order for your final product. If he does not receive your takes within five business days, you will receive an invoice for your session and will have to re-book an engineer (additional charges apply). Allow the engineer seven business days to finish your recording. Rush fees will apply if you require your CD sooner. Rush arrangements must be made at the time of booking. Rushes are available only for CDs. Rushes are not available for DVDs.
Cancellations must be made at least one business day prior to your session and during business hours. If you fail to do so you will be charged the full recording fee. Cancellations must be called in to the Recording Services office, not the engineer.
Restricted times: Recording Services and Concerts & Events will notify you of any restricted times before you schedule your session. When school is not in session, scheduling depends on the availability of our engineers.
Editing: Edits must be clearly marked on a provided score. They must be at a point where all instruments are resting. Edits within a musical phrase (such as during melismas) and especially within a note are prohibited. Edits are not available for video. The intent of our editing services is to provide the listener with the most accurate example of your performing abilities, not to create a false impression.
Labeling: You will receive a blank white disc insert and label (not applied to disc) for each disc that you order. If you would like Recording Services to print labels for you, please fill out a Label Information form available outside our office, Room 114. Legibly print in the exact text and layout you would like on your labels. We are only able to print black text on white labels (no graphics).
Check your order. We try very hard to make sure every order is delivered without problems. However, sometimes Murphy's Law or miscommunication occurs. It is important that you review any products you receive immediately. If there are errors, we will fix them as quickly as possible.
There is a $70 minimum audio-recording fee or $90 minimum video-recording fee for any session. This fee covers up to two hours of recording time in the hall. If your session lasts longer than two hours, you will be charged $15 per hour thereafter. If you anticipate needing more time than two hours, you must schedule this with Concerts & Events beforehand. It is possible that the hall is taken directly after your recording session, so staying on time is very important. If you need your materials in fewer than seven days from when you turn in your takes, you will be charged a $15 Rush Fee. If you choose to edit within takes, a fee of $15 will be applied for every four edits made. Rushes are available for audio only; they are not available for video. If you make your request within seven days of your session date, you must pay the Late Request fee. You must pay tax on the subtotal for the session.
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Duplication Policy
The following are only available by piece(s) in which client performed:
- Opera Scenes
- New Music Ensemble
- Class Recitals
- Intensive Quartet Seminar
- Milhaud Competition
- Concerto Competition
- Midday Music
- Chamber Festival Marathon
- Honors Convocation
- Commencement
- Composer Readings
- Faculty Recitals (if the student performed)
Payment policy: Even if the performance is part of the Concert Series, students must pay for duplications unless otherwise decided.
The following are available as entire concerts even if client did not perform on entire concert:
- CIM Orchestra
- Family Concert with Orchestra
- CIM Ensembles (Brass, Percussion, Winds)
- Opera (not Opera Scenes) (CD only)
Payment policy: Students pay for duplications unless the student is a soloist for a CIM Orchestra event. Guest artists get complimentary copies for CIM Orchestra events.
Additional copyright restrictions may apply for video.
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CIM Online Media
Master Disc Retention Policy
Recording Services maintains a permanent archival collection of master recordings of all Concert Series events. Any recorded event in the Concert Series guide is kept forever. Doctoral recitals are also saved. All other concert events are only retained in live-disc format until the end of the school year. At the end of the school year they are discarded. These include:
- Bachelor of Music, Master of Music, Artist Certificate, Artist Diploma, and Professional Studies recitals
- Young Artist recitals
- All recording sessions
After you have received your recital CD/DVD and you are confident there are no problems with it, we will give you your live discs free of charge at the end of the semester in which your recital occurred. Once the live discs are in your possession, or have been discarded at the end of the academic year, Recording Services has no responsibility for any problems associated with your recital recording. We use the live discs for quality control. If your recital requires re-mastering, you will be responsible for any fees incurred and must provide the live discs to complete the request.
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