Each school year, the Recording Arts & Services department is responsible for recording about 600 concerts, recitals, recording sessions and rehearsals for CIM faculty, students and alumni.

In addition, we handle PA system and mobile audio/video projection requests, maintain studio audio/video equipment and make duplications of recordings.

The goal of the Recording Arts & Services staff is to support the mission of CIM by creating professional-level recordings and by making our services as accessible as possible. 

Contact Us

Have questions that are not answered below? Contact Matthew Arnold, Recording Arts & Services Office Manager, at 216.795.3186. Office hours are Monday through Friday, 10am-12pm and 2-4pm.

Rates & Policies

Degree Recitals

Student degree recitals are audio/video recorded at no additional charge. Audio and video files are provided, as well. CDs are $10 and DVDs are $15.

Recording Sessions

A recording session is a block of time in which you can record, in audio and video, musical works of your choosing in either concert hall. This service is useful if you need to make a recording for an audition or competition. Afterward, mastered audio and video files will be created of all your takes within one week.

Scheduling a session requires you to follow these two steps:

  1. Schedule hall time in the Concerts and Events Office up to three weeks in advance. You may use either Kulas Hall or Mixon Hall. Hall rental fees apply to preparatory students and alumni.
  2. Visit the Recording Services Office and fill out a Recording Session form to request an engineer. Please submit your request at least one week (five business days) in advance of your recording session date; otherwise, we cannot guarantee an engineer.

Before the session, arrive on time, rested and prepared (warmed up). Wear comfortable/appropriate clothing and shoes that don’t squeak. It might be helpful to bring a trusted friend or teacher to your session to act as the producer. Recording engineers may not be qualified to give musical advice and will not be held responsible for any musical decisions that are made during the session. The engineer will arrive 30 minutes prior to your session start time, and will meet you and answer any questions. The engineer or stage manager will help set up the stage.

During the session, the first 10 minutes or so will be spent doing a sound check. We strongly advise you to watch and listen to the sound check afterward in the studio. That way, any audio or video changes can be made at your discretion before you record any full takes. When you are ready to begin, the engineer will call a "take" number before each of your run-throughs. You can do as many run-throughs as you need within the allotted time. You may communicate directly with the engineer during the entire session. Just speak normally; the engineer will hear you and respond.

After the session, you will receive a take sheet and live discs of your session that include all recorded content. This way, you will have something to watch and listen to right away. The next business day, you’ll receive an invoice for the recording fee and audio/video files. Pay this invoice in the Business Office at your earliest convenience. Mastered audio and video files of every recorded take will be sent to you via Google Drive, where you can download them. Each take will be its own file. These are mastered takes, meaning they are ready to use. All talking and long pauses have been taken out. They are sent 3-5 business days after the session date. If you need them sooner, there is $15 rush fee.

Files or Discs: It is your responsibility to know what media are required for your application or audition. Make sure to discuss your final product when booking your session.  The audio and video files that are provided standard can be uploaded to the internet and delivered electronically to multiple users. In some instances, you may need a CD or DVD. There is an additional fee of $10 for a CD, $15 for a DVD. These discs can be played in any CD or DVD player, and are appropriate when a disc needs to be mailed. If you need discs created, return your take sheet with your chosen takes marked in the right-hand column.

Cancellations must be made at least one business day prior to your session and during business hours. If you fail to do so you will be charged the full recording fee and your reserved hall time will be deducted from your 6-hour annual maximum. Cancellations must be called in or emailed to the Recording Arts & Services Office.

Restricted times: Recording Arts & Services and Concerts & Events will notify you of any restricted times before you schedule your session. When school is not in session, scheduling depends on the availability of our engineers.

Audio Editing:  We do not permit edits within the music.

Labeling: If you would like us to print disc labels for you, please fill out a Disc Label form. We are only able to print black text on white labels (no graphics).

Check your order. We try very hard to make sure every order is delivered without problems. It is important that you review any products you receive. If there are errors, we will fix them as quickly as possible.

Miscellaneous: It is possible that the hall is taken directly before or after your recording session. Check with Concerts & Events to find out the exact hall schedule. You will be billed for the amount of hall time reserved. An 8% tax is added to all subtotals. For all orders that require discs made, a bill is created once the final product is ready.

CIM Copyright Policy states that all performances incorporated in sound recordings, video recordings and broadcast transmissions occurring at CIM belong to CIM and can be used for promotional, recruiting, website or any other media usage for CIM and its affiliates.

You have the right to copy your recording session as you see fit. However, you are responsible for seeking all licenses necessary for the use and copy of the recording and become liable for any legal consequences. Legally, you are not allowed to sell any recording of a recording session for your own personal gain (profit).

Please see the Student Handbook, read the copyright statement on this web site, or stop by our office for full copyright description.

Fees

  • Audio Recording (per hour): $50
    • Includes mastered audio files
  • Audio and Video Recording (per hour): $60
    • Includes mastered audio and video files
  • Each CD: $10
  • Each DVD: $15
  • Rush: $15
Duplications

Recording Arts & Services offers duplication services to current CIM students, faculty and staff. We also offer archival duplications for CIM alumni and can create audio and video files, or CDs and DVDs of material you provide us. We are able to transfer cassettes, DATs and some reel-to-reels to CD.

Recording Arts & Services adheres to and advises on copyright law. We may not complete any duplication that does not conform to copyright and/or fair use.

Visit the Recording Arts & Services Office and fill out a Duplication Request form. Recording Arts & Services can only fulfill duplication requests for those events that you performed in or your composition was performed. Students may not order faculty recitals or another student's recital, even with permission from the performer.

Fees

  • Audio and video files (internet-ready, sent via Google Drive)
    • Degree Recital: $5 per file or $15 for entire event
    • Orchestra: $5 per file or $15 for entire event
    • Opera and Opera Scenes: $10 per Act or Scene
    • IQS, APT, Intensive Duo, Woodwind or Brass or Percussion Ensemble, New Music, Class Recital, Concerto Competition, Milhaud Performance Prize: $10 per piece
  • Playable media (discs for mailing, DVDs with menus)
    • CD: $10 each or$15 for opera/orchestra set
    • DVD: $15 each or $20 for opera/orchestra set
  • Mastering: $15 per hour
Archive Retention

Recording Arts & Services maintains a permanent archival collection of master recordings. Doctoral recitals and recorded events in the Concert Series guide are kept forever. These include:

  • Orchestra
  • Opera
  • Faculty Recitals
  • New Music Ensemble
  • Chamber Music Ensembles
  • Preparatory & Continuing Education

All other performance recordings are not retained beyond the end of the academic year. These include:

  • Bachelor of Music
  • Master of Music
  • Artist Certificate
  • Artist Diploma
  • Professional Studies
  • Young Artist Program
  • Recording Sessions

It is imperative that students take responsibility for securing, in a timely manner, collections of their own recordings and maintaining them for future use.

Livestream

Recording Arts & Services streams all Concert Series events and student recitals using Livestream. Subscribe to our channels to receive news on upcoming events.

Mixon Hall
https://livestream.com/cimmixonhall

Kulas Hall
https://livestream.com/cimkulashall

Livestream FAQ

Q:  Am I required to stream my recital?

A: No, you are not required to stream your recital. You may opt out at the time you sign up for your recital, or at any time prior to the performance beginning. CIM will not force anyone to use be live webcast.

Q:  How can I opt out of the webcast?

A: You can opt out by visiting the Recording Arts & Services Office any time prior to your recital. You can even opt out during your recital: simply visit the recording booth and let the engineer know you do not want to live webcast. For Kulas recitals, the engineer will be in Room 230. For Mixon Recitals, the engineer will be in Room SO16.

Q:  What if my teacher does not want me to webcast?

A: Only you, the student giving the recital, can opt out. If the teacher feels strongly, they must discuss it with you, and you must notify Recording Arts & Services or the engineer.

Q:  What if I opt out and change my mind, and DO want to live webcast?

A: You must notify us at least one week prior to your recital date if you would like your recital streamed. The engineer recording your recital will not be able to initiate the live webcast in the moment if you have previously opted out. Notice must be delivered to the Recording Arts & Service Office (Room 114) by phone, email or in person.

Q:  Will the webcast remain online after my recital?

A: The webcast is a live webcast only. The video will not be archived online, nor will it be available for viewing after the conclusion of the recital. This is a live event; once the recital is over, the webcast is over.

Q:  Is there a charge for the live webcast?

A: No, there is no charge.

Q:  Will my recital still be recorded?

A: Yes, your recital will still automatically be recorded whether you webcast or not. You will receive a CD and video files a few days after your recital, still free of charge.

Q:  Where will my recital be webcast?

A: We use Livestream.com. One week prior to your recital, the Recording Arts & Services Office will provide you with a link to the webcast so that you may share it with family and friends, as well as post on your social media if you wish.

Q:  How reliable is Livestream?

A: We make every effort to use high quality equipment and keep it well-maintained. However, it is technology and it requires moving a large amount of data over a network connection. While we expect a near perfect success rate, things can go wrong. Despite our belief in the integrity of the system and the thorough training our recording engineers have received, sometimes network or computer technology fails us. We are reliant upon the CWRU network; we expect issues to be rare, but we cannot discount the possibility of technical issues. For this reason, parents, family, friends and teachers should understand that the live webcast is not guaranteed.Travel arrangements, or lack thereof, should not be made based on the possibility of a live webcast.

Portable Recording Devices

We offer a number of portable audio recorders and video cameras you can use to record yourself. Recording devices can be reserved in advance. The rental fee is $10 per device per day, and a late return fee of $5 per hour may be applied. Students are responsible for transferring, manipulating and uploading files. For information on this process, see the Tutorials section on this page.

Copyright
Tutorials

Usage Instructions: (PDF downloads)

Transfer Instructions: (PDF downloads)

Online Tutorials

FAQs

How do I…

                                …schedule a recording session?

                                Schedule hall time through the Concerts & Events Office first, then request an engineer through Recording Arts & Services.

                                …request for my recital to be recorded and on Livestream?

                                Check the boxes for audio/video recording and Livestream when you submit your recital confirmation form through the Concerts & Events Office. You do not need to do anything else.

                                …get a recording of a performance?

                                Fill out a Duplication Request form through the Recording Arts & Services Office. You can only request copies of concerts in which you performed.

                                …rent a device to record myself?

                                Stop by the Recording Arts & Services Office to reserve your device. Kelvin Smith Library also has audio and video recording devices to lend.

                                …pay my invoice?

                                We are working on an online payment portal, but in the meantime… The Business Office accepts all forms of payment in person, and credit card payment is accepted over the phone.               

                What is…

                                ...a video file vs. a playable DVD?

                                Video files come in different formats, but the most commonly used is .MP4. This is an internet-ready video file that can uploaded to YouTube and many other sites. Pre-screening is very popular at present;  video recordings are required for many summer festivals, competitions and college programs. This file may be shared with you via Google Drive or delivered to you on a DVD, where the DVD acts as a data carrier like a flash drive. MP4 files will not play in a standard DVD player, but will play on a computer.

                                A playable DVD is our terminology for a .MP2 formatted video. This type of video is only available on a DVD, and can be played in a standard DVD player or on a computer. This format is appropriate for organizations that require a disc to be mailed in with application materials. MP2 video content cannot be emailed or uploaded, but can only be played in a DVD player.

                                …an audio file vs. a CD?

                                We deliver all audio content on CD. CDs can be played in any CD player, and can be imported into your computer using any media player such as iTunes or Windows Media Player. You can import a full resolution .WAV (best quality, largest file size) or .MP3 (we recommend 192Kbps, stereo) if you need a smaller file size.

                                …contact information for Recording Arts & Services?

The Recording Arts & Services Office Manager, Matt Arnold, can be reached at 216.795.3186 or mla51@cim.edu or stopping by the office (Room 114). Office hours are M-F 10am-12pm and 2pm-4pm.